Privacy Policy

Introduction

Rooted Together Academy is committed to protecting the privacy and personal information of our students, families, staff, volunteers, prospective families, and visitors. Maintaining the trust of our community is important to us, and we recognize that this requires us to be responsible, transparent, and accountable in the way we collect, use, store, and protect personal information.

This Privacy Policy explains how Rooted Together Academy collects, uses, safeguards, and manages personal information obtained through our website, admissions process, school operations, and other interactions with our community.

Information We Collect

We may collect personal information that you voluntarily provide, including:

• Parent or guardian name
• Email address
• Telephone number
• Child’s name and date of birth
• Admissions or inquiry form responses
• Information submitted through the “Get To Know My Child” form
• Admissions and Inquiry Form responses
• Home and mailing address
• Emergency contact information
• Educational, health, safety information required to support student learning & well-being
• Empoyment or volunteer application information
• Any additional inforamtion you provide

How We Use Your Information

Personal information is collected and used only for purposes related to the operation of Rooted Together Academy, including:

• Admissions and enrolment
• Educational programming and student support
• Schedule tours, interviews, or follow-up communication
• Health, safety and emergency management
• Communication with parents and guardians
• School administration
• Employment and volunteer management
• Responding to inquiries
• Meeting legal and regulatory obligations
• Improve the experience and functionality of our website

How Information Is Stored and Protected

Information submitted through our website may be stored through Squarespace form submissions, email, or other secure scheduling and communication tools used by Rooted Together Academy.

Personal information maintained by the school is stored using reasonable administrative, technical, and physical safeguards designed to protect it against unauthorized access, disclosure, alteration, or loss.

Access to personal information is limited to authorized staff members and, where appropriate, authorized volunteers who require the information to carry out their responsibilities.

Sharing of Information

Rooted Together Academy does not sell, rent, or trade personal information to third parties.

Children’s Privacy

Because our website and admissions process may involve collecting information about children, we ask that only a parent or legal guardian provide information relating to a child.

Information about children is collected solely for admissions, educational planning, communication, health and safety, and the provision of school services.

Staff, Volunteers & service providers

All staff members and volunteers who have access to personal information are expected to maintain confidentiality and use personal information only as required for their responsibilities.

Third-party service providers who perform services on behalf of Rooted Together Academy may have access to limited personal information where necessary. These providers are expected to protect personal information and use it only for the purposes for which it was provided.

School Records

Rooted Together Academy maintains confidential records relating to students, parents or guardians, staff, volunteers, and prospective families. These records may include names, addresses, telephone numbers, email addresses, emergency contacts, educational information, and other information necessary to provide educational services and administer the school. Because our website and admissions process may involve collecting information about children, we ask that only a parent or legal guardian provide information relating to a child.

External websites

Our website may contain links to third-party websites for your convenience. Rooted Together Academy is not responsible for the privacy practices or content of external websites. We encourage visitors to review the privacy policies of any third-party sites they visit.

Cookies, website logs and Analytics

Our website platform may use cookies or basic analytics tools to understand website traffic and improve performance. These tools may collect non-identifying technical information such as browser type, pages viewed, and time spent on the site. You may adjust your browser settings to manage or disable cookies; however, doing so may affect certain website features.

Your Rights

You have the right to request access to the personal information we hold about you and to request corrections if the information is inaccurate or incomplete.

Where appropriate and subject to legal or operational requirements, you may also request the deletion of personal information that you have provided.

If you wish to review your personal information on file, we ask that you contact the school in advance so that an appropriate staff member can arrange a time to review the information with you and respond to any questions.

retention of information

Rooted Together Academy retains personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws and operational requirements. When personal information is no longer required, it is securely destroyed or permanently deleted using appropriate methods.

changes to this privacy policy

Rooted Together Academy may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The most current version will always be posted on our website with the effective date shown at the top of this policy.

Contact

If you have any questions about this Privacy Policy or how your information is handled, please contact Rooted Together Academy at:

Email: rootedtogetheracademy@gmail.com